Ideally, it is part of the knowledge management component of your larger business continuity strategic plan. Using the concept of continuous quality improvement, these six-steps reinforce the idea that your knowledge management process is iterative; you will revisit your decisions in the future, make new ones, and change your tactics to align with evolving business strategy.
Also, it is helpful to recognize that parts of the cycle are always in play somewhere in your organization. As you think about your knowledge management plan, consider the 6 Steps of CPI Knowledge Management framework to review the value of the assets you will dedicate your finite resources to preserve.
6 Steps of Continuous Process Improvement Knowledge Management
- Discover and uncover KSAs. Drill down to identify the knowledge, skills and attitudes that make your company unique by uncovering your Competitive Advantages.
- Categorize critical information. Distinguish among critical information that makes your company, product or service unique in the marketplace, essential information that is general to your industry but necessary to operations, and non-essential information that is nice-to-have. Identify critical KSAs for business continuity.
- Search for internal experts. Find your internal experts who are the keys to your success and possess your critical information.
- Capture and preserve critical KSAs. Work with your internal experts to capture your critical knowledge, skills and attitudes using methods that authentically capture them and preserve them in a way that they can be transferred and replicated later.
- Transfer critical KSAs. Choose the best methods for transferring specific types of knowledge, skills and attitudes to others, especially relying on technology that you can reasonably expect will be available and usable in the future.
- Evaluate and refresh. Review your current critical KSAs against the backdrop of your long-term strategic plan considering the rapid pace of change. As you identify new critical KSAs, repeat this process to capture, preserve and transfer updated assets with the aid of your internal experts.
No, execution of this plan is not easy. However, your discipline in capturing your internal expertise is the lifeblood of your current and future success.
Each of these steps is more fully explored in the book, Finding Your SMEs. Workshops and consulting are available to help you integrate this process into your strategic plan.
If you would like a copy of the 6 Steps of CPI Knowledge Management diagram, write to me at firstname.lastname@example.org and I will email a copy to you.
Please comment below and share your knowledge management challenges as we are always learning together.